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13 August, 2008

Outlook Tips: One of the coolest and most useful Outlook tip

Did Forget to mention subject while writing an official email?
Sometimes YES, and that too when we send some important mails.
It happens accidentally. Don't worry...
Just follow the below steps & see the result.
1. Open your outlook and press Alt+F11 (this opens the Visual Basic editor)
2. On the Left Pane you'll see "Microsoft Outlook Objects", expand this. Now one can see the "ThisOutLookSession".
3. Click on "ThisOutLookSession" then copy and Paste the code below in the right pane. (Code Pane)
*****************************************************************************************************************
Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
If Len(Item.Subject) = 0 Then
Prompt$ = "Subject is Empty. Are you sure you want to send the Mail?"
If MsgBox(Prompt$, vbYesNo + vbQuestion + vbMsgBoxSetForeground, "Check for Subject") = vbNo Then
Cancel = True
End If
End If
End Sub
*****************************************************************************************************************
You are Done..
Next time You will not send a mail without a Subject in it..
Whenever you start outlook it will prompt you for enabling Macros where you select Yes.

Posted by jai at 1:15 AM 1 comments

Outlook Tips: Remove all items from Calendar

Follow the steps given below to remove all items from calendar..
Note: This method removes all items without asking for a confirmation. So use with caution.
1. Go to Calendar view using Shortcut Ctrl+2.
2. Go to View -> Arrange By -> Current View -> By Category.
3. Click on any one of the small calendar icons on the left-most row.
4. Select all items using Shortcut Ctrl+A.
5. Press 'Delete' or right-click and select delete in it.
You may go back to the usual Calendar 'View' mode by going to View -> Arrange By -> Current View -> Day/Week/Month.
You may go back to 'Mail' mode by clicking on the 'Mail' and then 'Folder List' buttons or using Shortcuts Ctrl+1 and then Ctrl+6.

Outlook Tips: Recovering Shift+Deleted mails

Follow the steps given below to Retrieve the mails deleted using Shift+Delete option..
MS Outlook 2000 and 2003 soft deletes the mails.
That is all copies of deleted mails including Shift+deleted are stored in PST file and can be recovered manually using the Recover Deleted Items option from the Tools menu

To Enable these Options:
By default this option is disabled in MS Outlook.
Use the following steps to enable this option..
1.Close Outlook
2.Open Windows registry editor (Run -> regedit)
3.Browse to My Computer\HKEY_LOCAL_MACHINE\Software\Microsoft\Exchange\Client\Options registry key
4.On the Edit menu, point to New, and then click DWORD Value.
Type the name DumpsterAlwaysOn (Note: Case sensitive Do not type any spaces in the name).
5.Set the DWORD value to 1 to turn the Recover Deleted Items menu choice on for all folders or enter 0 to turn it off.
6.Restart Outlook.

Note:This procedure can recover mails which were deleted by pressing shift+del in the past 4 days only.
All the Windows registry changes if incorrectly done may damage your system.

Outlook Tips: Recalling Mails Sent

Follow the given steps below to Recall the sent mails..
1.Go to the Sent Items folder.
2.Open the message to be recalled.
3.Actions -> 'Recall This Message'.
4.To recall the message -> 'Delete unread copies of this message'
5.To replace the message -> 'Delete unread copies and replace with a new message'
6.To be notified about the success of the recall or replacement, select 'Tell me if recall succeeds or fails for each recipient' check box.

If there are multiple recipients, you can request notification of whether the recall succeeded or failed for each one (so that you can take necessary steps).

Note: Even after successfull recalling of the message, the recipient still knows that you sent a message and then recalled it. Further more this will work only for mails sent within the a company or a Domain, others will get a plain text mail stating that you attempted to recall.

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